The MasTec Companies

Subcontracts Coordinator II

Job Locations US-NY-Rochester
Posted Date 2 months ago(12/13/2022 12:05 PM)
Requisition ID
2022-14701
# of Openings
2
Candidate Search Category
Procurement

Overview

POSITION SUMMARY:

  • Prepares RFP packages, conducts bidders conferences, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes contractual documents, and administers resulting subcontracts. Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications. Reviews awarded subcontracts as assigned and provides coordination to ensure that all post award submittals.

Responsibilities

ESSENTIAL JOB FUNCTIONS:

  • Perform assignments of varying complexity requiring experience in the industrial EPC contracting environment and knowledge of construction subcontracting policy and procedures
  • Evaluate complex terms and conditions and issue FFP, T&M and Cost-Plus type subcontracts
  • Work with to establish NDA's, develop qualified contractors, request pricing, competitively select contractors, document procurement action and place subcontracts
  • Ensures inquiry packages contain the proper requisitions, technical scopes of work, construction work packages, attachments, exhibits, terms, specifications and drawings
  • Perform competitive market analysis
  • Tabulate proposals and assists in performing proposal analysis, price and cost analysis, and establishing price reasonableness
  • Lead, develop and execute subcontracting strategies and plans
  • Achieve savings targets relative to management established benchmarks
  • Execute negotiation strategies to attain best value. 
  • Follow-up with contractors to ensure delivery schedules and key milestones are achieved
  • Coordinate any changes with the project team as appropriate and evaluate impact
  • Ensure assigned subcontracts are closed out properly and in a timely manner
  • Maintain subcontract files in audit ready condition
  • Advise management of market conditions and contractor base activity, which could affect pricing, and or future availability
  • Evaluate contractors through methods such as visitations and various objective performance measurements
  • Administers, extends, negotiates and terminates standard and nonstandard contracts
  • Review invoices and resolves discrepancies
  • Assist in the evaluation of disputes with subcontractors
  • Support proposal efforts with budgetary RFP requests
  • Consolidate requirements and utilize the most suitable method of subcontracting arrangement
  • Proposal support including taking an active role in managing contract proposal volumes, supporting fact finding and the negotiation process
  • Ensure proposals are fully responsive to prospective customer requirements
  • Provides direct contract support, review of contractual documents to ensure protection of company's contractual/risk posture, satisfaction of contractual requirements and adherence to company policies
  • Oversees contract performance by monitoring budget, compliance documents, schedules, deliverables, and recommends actions to ensure mutually satisfactory performance
  • Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness
  • Advise management of contractual rights and obligations and, as needed, provide interpretation of terms and conditions
  • Interfaces with all levels of management and customer counterparts providing contractual guidance and advice
  • Ability to work in a collaborative environment that integrates the finance, pricing, subcontracts and contracts roles
  • Demonstrable attention to detail and accuracy
  • Ability to manage high volume workload, produce quality work, and meet deadlines with minimal direction and supervision
  • Follow and enforce subcontracting related policies and procedures
  • Develop advanced understanding of subcontracting terminology, measures, concepts, principles and strategies 
  • Foster relationships internally with stakeholders and externally with contractors and other groups
  • Present the subcontracting process to stakeholders in an effective manner
  • Challenge the business when projects depart from basic contracting principles
  • Identifies and implements improvement opportunities within own role and responsibilities
  • Communicate effectively, resolve conflicts, solve problems and make efficient and effective subcontract management decisions
  • Manage special projects as assigned

Qualifications

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

  • Bachelor’s degree in business, engineering, construction management, economics or demonstrated equivalent combination of education, training and related experience
  • Eight (8) or more years of experience in subcontracting or other procurement and materials management functions
  • Experience with strategic sourcing, managing solicitation processes and negotiations
  • Experience in managing tactical and strategic supplier relationships
  • Due to the nature of the work, US Citizenship is required

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward MasTec Power Corps Zero Injury principles
  • Advanced understanding of subcontracting terminology, measures, concepts, principles and strategies.
  • Advanced understanding of legal terminology related to contracting
  • Advanced competency to perform subcontracting functions
  • Advanced analytical abilities
  • Proven track record in coaching peers in existing processes and best practices
  • Participate in subcontracting improvement projects
  • Advanced in business problem resolution
  • Advanced computer skills and ability to use project ERP systems; proficient in Microsoft word, excel and power point
  • Travel to the jobsite will be required

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