SUMMARY   

Provides project planning, scheduling, procurement, and related technical and administrative support to lead individuals on projects.  Works closely with superiors to support the overall needs of the project.  May act as lead individual or project manager on small or simple projects (typically less than $200,000) with limited oversight and may act as lead individual or project manager on large projects with close oversight and interaction with superiors. Supports business development through completing material take-offs and obtaining vendor quotes.  Prepares labor estimates for review by others.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Staffing and Equipment
• Support the enforcement of strict discipline on the jobsite with respect to safety and workplace practices as defined in Phoenix policies and project requirements.
• Support the preparation and submission of time records to the office in accordance with Phoenix procedures and schedules.
• Support the completion of dispatch and or new hire paperwork.

Project Execution

• Thoroughly understand the scope of work, specifications, and drawings on assigned projects.
• Support the administration of the project budget under direction of the project manager or superintendent.
• Supports procurement for the project under supervision from project manager ensuring best value purchasing of materials, equipment and subcontracts through competitive bidding and negotiation. Draft appropriate purchasing documents for issue or approval by the office for the selected vendors.
• Prepare and maintain an overall project schedule and appropriate look-ahead schedules in Microsoft Project or approved scheduling software.
• Participates in review of project cost reports bi-weekly for accuracy and reconciliation of inconsistencies or errors with the home office.
• Participates in preparation of a monthly forecast-to-complete.
• Participates in the preparation of contract change orders under supervision of project manager.
• Participates in preparation of invoices in concert with home office and contract documents.
• When requested, review and approve invoices and pay applications from major project vendors.
• When requested, prepare and submit project reports and maintain files in accord with Phoenix procedures.
• Help identify out of scope work and follow Phoenix procedures to record, obtain approval, and execute the extra work.
• Prepare and submit project reports and maintain files in accordance with Phoenix procedures.
• Participate in the preparation and implementation of the project quality control plan.
• Maintain a daily diary or log of work activities, meetings, and significant conversations or verbal directions.
• Maintain close contact and good working relationship with customer representatives.

Business Development

• Perform labor and material take-offs, solicit vendor quotes, collating data to estimate, preparing bid forms and schedules and bid letter for review and approval.
• Participate in review of the potential project, the estimate, and the bid letter with Phoenix management.
• Prepare for, attend, and actively participate in pre-award interviews and discussions with potential customers.

Safety

• Be knowledgeable of Phoenix Health and Safety program and project specific regulations.
• When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
• Review and SWPs for assigned projects and suggest improvements where necessary.
• Review vendor safety records and plans as part of vendor qualification and incorporate appropriate safety language in vendor contracts.
• Conduct and record regular safety inspections on assigned projects.
• Participate in investigations and reports on all near misses and all personal injury or property damage accidents on assigned projects.
• Play a leadership role in company safety meetings, discussions and training sessions.

QUALIFICATIONS

• Demonstrated knowledge of scheduling, reading drawings, completing material and labor take-offs, understanding construction specifications, and using construction scheduling and drafting software.
• Must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must have excellent communication skills and related team-building skills required to instruct, motivate, and manage field employees and to communicate effectively with customers.
• Must work collaboratively in a team environment with a spirit of cooperation.
• Respectfully takes direction and adheres to feedback from Phoenix management.
• Maintains punctual, regular and predictable attendance in accordance with project and company work hours.
• Must be able to travel and complete extended assignments in the field away from home with regular time off to travel home.

EDUCATION AND EXPERIENCE

Bachelor degree in construction related major or 3 years’ experience in construction, industrial or mining operations work.

LANGUAGE, MATH AND COMPUTER SKILLS

• Ability to read and interpret engineering drawings, CPM schedules, industry standards, project communications and related documents including project specifications, test reports, and project related accounting reports.
• Ability to develop CPM and Gannt chart schedules in Microsoft Project or approved software.
• Ability to perform simple operations in Auto-Cad and facilitate the transfer of files from Auto-Cad to other software.
• Ability to effectively write and communicate through email and written letter correspondence.
• Ability to write and prepare detailed plans and reports in organized and concise fashion.
• Ability to effectively communicate in client meetings and crew meetings.
• Mid-level computer skills needed for spreadsheet, word processing and email correspondence as well as use of network resources and time-keeping and cost control software.

PHYSICAL DEMANDS

• Ability to work outdoors and in inclement weather.
• Ability to climb ladders and stairs and to access small or awkward spaces to inspect work.
• Ability to sit; use hands to finger, handle or feel; and talk or hear.
• Ability to reach with hands and arms.
• Ability to stand; walk; and stoop, kneel, crouch, or crawl.
• Specific vision abilities required for this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

• Work typically occurs on new construction sites or in existing industrial facilities.
• Work location is often away from the home office and employee’s residence requiring regular travel for short and long periods of time. Ability to visit home from remote or distant projects is limited.
• Work hours are often well in excess of 40 hours per week.
• Position can be on call for off-hour response.
• Position must work regularly and safely in the presence of power tools, construction equipment, electrical hazards, confined spaces, fall hazards, high temperatures and high noise levels.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.