The MasTec Companies

Office Manager

Job Locations US-OH-Columbus
Posted Date 3 months ago(9/12/2022 12:30 PM)
Requisition ID
2022-12110
# of Openings
1
Candidate Search Category
Administrative

Overview

POSITION SUMMARY:

 

The Office Manager performs office essential functions in a field-based capacity. This person serves as a link between project leadership and craft personnel including but not limited to changes in work schedule, tracking of worked hours, mass text message alerts as needed.

 

 

ESSENTIAL JOB FUNCTIONS:

 

· Maintaining databases

· Collecting expense data

· Ensuring office supplies are stocked

· Support site leadership with craft worker communications

· Oversight of new hire, timekeeping and separation tasks in applicable software systems

· Works with the payroll team to ensure pay accuracy for weekly pay process

· Maintains office files; implements an efficient system for other staff to access files and records

· Create administrative processes as needed

· Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.

· Onboarding of new hires

· Document Control

· Oversight of invoice processing, serve as back up as needed

· Manage, lead direct reports, and mentor

 

 

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

 

· 4 years related experience and/or training or equivalent combination of education and experience

· Minimum of 1 year accounting and office management experience in the construction, engineering or architectural (or related) field

 

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

 

· Strong background in the utilization of Microsoft Office Suite

 

· Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

 

· Basic knowledge of office operations in a construction field environment

 

· Demonstrate the ability to work with vendors and customers.

 

· Capacity to work with other departments within the organization to reach consensus and solve problems.

 

· Self-motivating and capable of taking initiative to obtain improvements in the accounts payable and cash disbursement process.

 

· Intermediate skills of accounting systems and Excel spreadsheets.

 

· Excellent verbal, written and interpersonal skills.

 

 

 

WORK ENVIRONMENT:

 

· When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions

· This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

 

TRAVEL:

 

Travel required up to 90%. Position requires presence directly on the Project Site location with intermittent travel to residence of record.

 

BENEFITS:

 

Medical, Dental, Vision, Life insurance, Supplemental benefits, 401k, Employee stock purchase plan (ESPP), PTO.

 

 

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by

applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

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